One of the best features of Office 365 is the ability to easily collaborate with external users. By giving external users access to your SharePoint Online sites, you can share documents, lists, calendars, tasks, issues and dashboards; set up alerts; and even use these users in your workflows. What’s even better, there are no extra license fees for these external users and Microsoft manages various account utilities (like changing passwords) making external sharing an extremely cost effective and simple feature in Office 365. For many organizations, the ability to quickly set up an extranet in SharePoint online with no additional licensing fees is a no-brainer. I would argue this feature alone is worth investing some time into looking at Office 365 for most SMBs.
But how do you get started? How do you enable external sharing? How do you effectively structure your sites? How do you invite external users to your site? How do you prevent external users from seeing information you don’t want them to see? How can you tell if a user accepted your invite? All these questions are answered in various posts around the interwebs, but I didn’t see a single post that summed it all up.
Topics: SharePoint sub sites